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2025 Non-Profit and Services Registration

Vendor Fair Booth Availability, Fees, and Expectations

We appreciate your interest in the Oakridge Westfir Tree Planting Festival Vendor Fair. To get started please read the information provided to ensure you are aware and will accommodate the space.

We are thankful to work with the Oakridge School District to hold this event, so we must respect the school rules!

Basic information:

  • Application deadline:  April 28, 2025

  • There are 8' x 8' spaces available where non-profits and service providers can have one FREE booth

    • Booth spaces are on a first-come, first serve basis

  • No pets are allowed on Oakridge School District Campuses​

  • No smoking, vaping, drinking, or drugs of any kind are allowed on Oakridge School District Campuses​

  • You must provide tables, chairs, power cords, etc. if you need them

  • You must also complete our application and liability waiver to participate in this event

  • If you want to pay for additional spaces, full refunds will be issued ONLY if a cancellation notice is provided 2 weeks before this event

Festival information

Location: Oakridge Elementary School

48119 East 1st Street Oakridge, Oregon 97463 

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Setup:  Friday, May 2nd, from 6 to 9 PM

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Festival Fair:  Saturday May 3rd, 9 AM to 5 PM​

 

Take Down: Saturday, May 3rd 6 PM to 8 PM

Liability Waiver Information

As representing agent of your business, non-profit, or service accept full responsibility for the rented booth space and release the Oakridge-Westfir Community Festivals Association/Tree Planting Festival from any damages, injury, or loss that the individual or business may sustain during participation in this event.  Vendors are responsible for, and encouraged to obtain, any insurance they deem necessary; the Tree Planting Festival does not provide you with any insurance.  Vendors expressly release the Tree Planting Festival Market from all liability whatsoever, from this date forward.  Vendors are also responsible for any compliance with the State of Oregon.

Please register for a non-profit
space at the vendor fair!

Let’s work together!  We will share your media, so please share ours!  Help us advertise by using your business social media platform to announce that you will be attending the Tree Planting Festival by sharing our event, and we will be making a series of posts showcasing our attending vendors with links to find you!  Use our HashTag #TreePlantingFestival or direct people to our Facebook & Instagram @TreePlantingFestival.

Almost done...

We expect all Vendors to be respectful and always exhibit professionalism. Please check the box to acknowledge the Vendor Fair Booth Availability, Fees, and Expectations, and to signify that you agree to follow all of the rules and guidelines above.

Finally, please sign below to acknowledge and accept the Liability Wavier Information

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